How to create a Gmail canned response with Typedesk

Good news: you can use Typedesk to insert saved responses directly into Gmail, without typing the same message again and again.

New to reusable replies? Start with what a canned response is and how teams use them.

1. Create your template

Open Typedesk and create a new template. Give it a clear name so it is easy to find later.

If you want to insert the template by typing a shortcut, add a memorable shortcut in the template settings. For example, you might use documentation with your chosen trigger character.

2. Open Gmail

Open Gmail on your computer and compose a new email or reply to an existing conversation.

Click inside the message field where you want your template to appear.

3. Insert your template

You have two quick options:

• Type the shortcut you created for the template. The exact trigger character depends on your Typedesk settings.
• Open Typedesk search with Alt + C on Windows or Option + C on Mac, find your template, and select it.

Typedesk will insert the complete response into your email. You can then personalize it before sending.

Desktop app or browser extension?

You can use Typedesk in Gmail through the desktop app or browser extension.

The desktop app and browser extension can be installed at the same time. When the desktop app is running, the extension detects it and lets the desktop app handle the insertion.

That means you can choose the setup that fits your workflow without playing extension hide-and-seek.

Want a deeper look at native Gmail Templates versus a shared team library? Read our guide to Gmail templates and shared, consistent replies.