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Home Help How to create Canned Responses in Gmail?

How to create Canned Responses in Gmail?

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Canned responses are a great way to be more efficient at writing emails to customers, prospects, clients etc. Gmail offers a simple canned response feature that gets the job done. Here's how to create a canned response in Gmail.

How to create a canned response in Gmail

  1. Open Gmail and click on the Compose email button.
  2. At the bottom right of the compose window, select the three dots to open the menu, and select "Templates".
  3. Select "Save draft as a template", and "Save as new template", or select an existing template if you want to replace one of your templates.
create canned responses in gmail

Current limitations of canned responses in Gmail

Although this feature are a great way to get started with a few templates, you'll hit the limits of Gmail's current limitations quite quickly:

  • There's no way to properly sort and organize your canned responses.
  • You can't share your canned responses with someone else.
  • Your canned responses are set in stone, meaning you can't customize it with placeholders and variables.
  • You can't preview the contents of the canned responses before you insert them.

Alternatives to Gmail canned responses

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